Privacy Policy 2018-10-16T20:15:15+00:00


1. Who we are

We are The Swindon Music Festival. We are a registered charity (Registered Charity Number 1030721).

2. What personal data do we collect?

We may collect personal data such as:

  • a: Your name
  • b: Your address
  • c: Your date of birth (if under 18)
  • d: Your telephone number
  • e: Your email address
  • f: The school you attend (if under 16)

3. How do we use your personal data?

We will use your personal data to facilitate information in a number of ways which include:

  • a. Processing your entry form to take part in the festival
  • b. Keeping you updated about your entry to the festival
  • c. Sending you copies of our syllabus
  • d. Keeping you updated about future festivals
  • e. Processing any donations made to us
  • f. Including your name in our printed syllabus and programme
  • g. Managing any orders for publications or other materials from us
  • h. Processing your application to be involved in our governance such as becoming a member of our Committee
  • i. Responding to a general enquiry made to us
  • j. Dealing with a complaint or concern raised to us about one of our staff/volunteers/contractors
  • k. Processing of advertisements
  • l. Collecting trophy winners (aged 17 and over or responsible adult for winners aged 16 and under)

4. Who do you share my personal data with?

We will only ever use your personal data to manage your festival involvement with us including keeping you up-to-date with any festival news. If you are not involved in the festival, then we will only use your personal data to deal with the issue or enquiry that you have raised directly with us. We will never pass your personal data to any other individuals without your consent. We may share or disclose your personal data if we are required to do so by any law or court order.

5. What is the legal basis for processing my information?

In some cases, we will only process your personal data where we have your specific consent to do so e.g. to include your name in our programme. We may also process your personal data because there is a legitimate interest for us to do so as part of our work, and it is reasonable to expect that your information would need to be processed by us to complete this work. For example, it is reasonable for us to collect your name, address and contact details to be able to process your festival entry and you would reasonably expect this to happen for your festival entry to proceed.

6. How do you keep my information secure?

We have implemented appropriate physical, technical and organisational measures to protect the personal data from improper access, use, alteration, destruction and loss. We may send communications to you by email. Email is not a fully secure means of communication, and whilst we do our utmost to keep our systems and communications protected we cannot guarantee this.

7. Your rights

You have various rights in respect of the personal data we hold about you. These rights are set out in more detail below:

  • a. The right to be informed about the collection and use of your personal data;
  • b. The right to access your personal information;
  • c. The right to object to the processing of your personal information;
  • d. The right to restrict the processing of your personal information;
  • e. The right to rectify your personal information; f. The right to erase your personal information;

If you make a request relating to any of the rights listed above, we will consider each request in accordance with all applicable data protection laws and regulations. No administration fee will be charged for considering and/or complying with such a request unless the request is deemed to be excessive in nature.

Upon successful verification of your identity, you are entitled to obtain the following information about your own personal information:

  • a. The purposes of the collection, processing, use and storage of your personal data.
  • b. The categories of personal data stored about you.
  • c. The recipients or categories of recipients to whom your personal data has been or may be transmitted, along with the location of those recipients.
    d. The envisaged period of storage for your personal data or the rationale for determining the storage period.

If you want to exercise any of these rights or make a complaint, you can by email or write to:

Secretary, Swindon Music Festival, 23 Bourton Avenue, Stratton St Margaret, Swindon SN3 4LY.